of Steinbeis Qualitätssicherung und Bildverarbeitung GmbH (SQB GmbH)
Scope and updates
The data protection policy applies to the use of the website www.sqb-ilmenau.de.
Steinbeis Qualitätssicherung und Bildverarbeitung GmbH (SQB GmbH) takes the protection of your personal information extremely seriously and adheres to prevailing data protection laws, including the regulations of the German Telemedia Act (Telemediengesetz, “TMG”) and Federal Data Protection Act (Bundesdatenschutzgesetz, “BDSG”). Data that we gather or that you submit to us is only acquired, used, processed, stored, or, if necessary, shared with third parties (and in such instances, only if required by law or if stipulated by a contractual obligation) according to prevailing data protection legislation (TMG/BDSG). If our website needs to be updated or has to be adapted to new technology, it may become necessary to make amendments to this data protection policy. Steinbeis therefore reserves the right to amend its data protection policy whenever necessary in accordance with latest developments. SQB GmbH does not use cookies.
1.1 Name and address of the person responsible
Steinbeis Qualitätssicherung und Bildverarbeitung GmbH
Every time you visit a website, data is collected and exchanged. When calling up our SQB website, the SQB server automatically and temporarily collects and stores the following information in the server log files, which are transmitted by your browser:
• IP address of the requesting computer
• File request of the client
• The Internet page from which you are visiting us (referrer URL)
• Browser type and version
• Operating system used by the requesting computer
• Name of the website accessed
• File, date and time of the retrieval
When using these general data and information, the Steinbeis Qualitätssicherung und Bildverarbeitung GmbH does not draw any conclusions about the data subject. Rather, this information is needed (1) to deliver the content of our website correctly, (2) to optimize the content of our website and the advertising for it, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. Therefore, the Steinbeis Qualitätssicherung und Bildverarbeitung GmbH analyzes anonymously collected data and information on one hand, and on the other hand, with the aim of increasing the data protection and data security of our enterprise so that we can ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.
SQB only evaluates the data for statistical purposes, for example, to measure demand. A person-related evaluation of the server log files does not take place. This data is not merged with other data sources. After a statistical evaluation, the data is deleted again.
3. Subscription to our newsletter
On the website users are given the opportunity to subscribe to our newsletter. The personal data transmitted to the controller when the newsletter is subscribed to is specified in the input mask used for this purpose.
When subscribing to the newsletter, we also store the IP address of the computer system used by the data subject at the time of subscription, as assigned by the Internet service provider (ISP), as well as the date and time of subscription. The collection of this data is necessary to be able to trace the (possible) misuse of the e-mail address of a data subject at a later point in time and therefore serves the legal protection of the controller.
The personal data collected in the context of a registration for the newsletter are used exclusively for sending our newsletter. There is no disclosure of personal data collected as part of the newsletter service to third parties. The subscription to our newsletter can be cancelled by the data subject at any time. The consent to the storage of personal data, which the data subject has given us for the newsletter dispatch, can be revoked at any time. For the purpose of revoking consent, a corresponding link can be found in each newsletter. Furthermore, it is also possible to unsubscribe from the newsletter mailing directly on the website of the controller at any time or to notify the controller of this in another way.
The SQB GmbH automatically regards a withdrawal from the receipt of the newsletter as a revocation.
4. Contact possibility via the website
Based on statutory provisions, the website contains data that enable a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or by using a contact form, the personal data transmitted by the data subject will be stored. Such personal data transmitted on a voluntary basis by a data subject to the controller will only be stored for the purpose of processing or contacting the data subject. No disclosure of this personal data to third parties will take place.
5. SSL encryption
Our website uses SSL encryption to transmit any confidential and personal user information. Please ensure that SSL encryption is enabled for these functions required by our website. It is easy to see if encryption is enabled: The address bar in your browser switches from http:// to https:// . Data encrypted using SSL cannot be accessed by third parties. Please do not send us confidential information unless SSL encryption is activated. If in doubt or if you still need to know more about this issue, please contact us.
6. Standard period for data deletion
There are certain storage obligations and standard storage periods due to legal requirements. After the obligatory storage period, data is routinely deleted. Personal data is also deleted once it has fulfilled the purposed for which it was gathered, assuming it is no longer required or there is no longer any legal foundation for using the data (e.g., withdrawal of consent).
7. Rights of the data subject
a) Right to confirmation
Every data subject has the right granted by the European Directive and Regulation to obtain confirmation from the controller as to whether personal data concerning him or her are being processed. If a data subject wishes to exercise this right of confirmation, he or she may, at any time, contact any employee of the controller.
b) Right of access
Any person concerned by the processing of personal data has the right granted by the European Directive and Regulation to obtain at any time from the controller, free of charge, information about the personal data stored about him or her and a copy of that information. In addition, the European Directive and Regulation legislator has granted the data subject access to the following information:
the purposes of processing
the categories of personal data processed
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations
if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
the existence of a right to rectification or erasure of the personal data concerning them or to restriction of processing by the controller or a right to object to such processing
the existence of a right of appeal to a supervisory authority
if the personal data are not collected from the data subject: Any available information about the origin of the data
the existence of automated decision-making, including profiling, pursuant to Artikel 22 Abs.1, Abs. 4 DS-GVO and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer. If a data subject wishes to exercise this right of access, he or she may, at any time, contact an employee of the controller.
c) Right of rectification
Every data subject affected by the processing of personal data has the right granted by the European Directive and Regulation to request the immediate rectification of inaccurate personal data concerning him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data - also by means of a supplementary declaration - considering the purposes of the processing.
If a data subject wishes to exercise this right to rectify, he or she may, at any time, contact any employee of the controller.
If you have any questions regarding the collection, processing or use of your personal data, please contact aninfo@sqb-ilmenau.de. In addition, you have the right to correct inaccurate data, blocking and deletion of your personal data, insofar as this does not conflict with any legal obligation to retain data.
d) Right to erasure (right to be forgotten)
Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the erasure without delay of personal data concerning him or her, where one of the following grounds applies and insofar as the processing is no longer necessary:
The personal data have been collected or otherwise processed for such purposes for which they are no longer necessary.
The data subject revokes the consent on which the processing was based pursuant to Artikel 6 Abs. 1a or 2a DSGVO, and there is no other legal basis for the processing.
The data subject objects to the processing pursuant to Artikel 21 Abs.1 DS-GVO and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Artikel 21 Abs. 2 DSGVO.
The personal data have been processed unlawfully.
The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
The personal data has been collected in relation to information society services offered pursuant to Artikel 8 Abs.1 DS-GVO.
If one of the aforementioned reasons applies, and a data subject wishes to arrange for the deletion of personal data stored by the SQB GmbH, he or she may, at any time, contact any employee of the controller. The employee of SQB GmbH will arrange for the deletion request to be complied with immediately.
If the personal data was made public by the SQB GmbH and our company as the responsible party pursuant to Artikel 17 Abs. 1 DS-GVO, SQB GmbH shall implement reasonable measures, including technical measures, to compensate other data controllers for processing the personal data published, taking into account the available technology and the cost of implementation, in order to inform the data subject that he or she has requested from those other data controllers the erasure of all links to the personal data or to copies or replications of the personal data, unless the processing is necessary. The employee of the SQB GmbH will arrange the necessary in individual cases.
e) Right to restriction of processing
Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the restriction of processing if one of the following conditions is met:
The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful, and the data subject restricts to the erasure of the personal data and requests instead the restriction of the use of the personal data.
The controller no longer needs the personal data for the purposes of processing, but the data subject needs it for the establishment, exercise or defense of legal claims.
The data subject has objected to the processing pursuant Artikel 21 Abs.1 DS-GVO, and it is not yet clear whether the legitimate grounds of the controller override those of the data subject.
If one of the conditions is met, and a data subject wishes to request the restriction of personal data stored by the SQB GmbH, he or she may, at any time, contact any employee of the controller. The employee of SQB GmbH will arrange the restriction of the processing.
f) Right to data portability
Any person affected by the processing of personal data has the right granted by the European Directive and Regulation to receive the personal data concerning him or her, which have been provided by the data subject to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit such data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent pursuant to Artikel 6 Abs. 1a DS-GVO or Artikel 9 Abs. 2a DS-GVO or on a contract pursuant to Artikel 6 Abs. 1b DS-GVO and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, when exercising the right to data portability pursuant to Artikel 20 Abs. 1 DS-GVO, the data subject shall have the right to obtain that the personal data be transferred directly from one controller to another controller where technically feasible and provided that this does not adversely affect the rights and freedoms of other individuals.
To assert the right to data portability, the data subject may at any time contact any employee of the SQB GmbH.
g) Right to object
Any data subject concerned by the processing of personal data shall have the right, granted by the European Directives and Regulations, to object at any time, on grounds relating to his or her situation, to processing of personal data concerning him or her which is carried out based on Artikel 6 Abs.1e and Abs. 1f DS-GVO. This also applies to profiling based on these provisions.
The SQB GmbH shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defense of legal claims.
To exercise the right to object, the data subject may directly contact any employee of the SQB GmbH or another employee. The data subject is also free, in connection with the use of information society services, notwithstanding Richtlinie 2002/58/EG, to exercise his or her right to object by means of automated procedures using technical specifications.
h) Right to revoke consent under data protection law
You may revoke any declarations of consent granted to SQB GmbH under data protection law at any time with effect for the future by informing us informally via the contact details below by contacting one of our employees. This will not incur any costs except for the transmission costs according to the prime rates.
8. Data protection during applications and the application process
The controller collects and processes the personal data of applicants for the purpose of handling the application procedure. The processing may also take place electronically. This is particularly the case if an applicant submits relevant application documents to the controller by electronic means, for example by e-mail or via a web form located on the website. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that no other legitimate interests of the controller conflict with such deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under Allgemeinen Gleichbehandlungsgesetz (AGG).
9. Google Analytics
We use Google Analytics, a web analytics service of Google LLC (“Google“), based on our legitimate interests (that is, interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 (1) lit. Google uses cookies. The information generated by the cookie about the use of the online offer by the users are usually transmitted to a Google server in the USA and stored there.
Google is certified under the Privacy Shield Agreement, which provides a guarantee to comply with European privacy legislation (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).
Google will use this information on our behalf to evaluate the use of our online offer by users, to compile reports on the activities within this online offering and to provide us with further services related to the use of this online offer and the internet usage. In this case, pseudonymous user profiles of the processed data can be created.
We only use Google Analytics with activated IP anonymization. This means that the IP address of the users is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there.
The IP address submitted by the user's browser will not be merged with other data provided by Google. Users can prevent the storage of cookies by setting their browser software accordingly; Users may also prevent the collection by Google of the data generated by the cookie and related to their use of the online offer as well as the processing of such data by Google by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=en.
For more information about Google's data usage, hiring and disparaging options, please read Google's Privacy Policy (https://policies.google.com/technologies/ads) and Google's Ads Ads Settings (https://adssettings.google.com/authenticated).
The personal data of users will be deleted or anonymized after 14 months.
10. Privacy policy on the use and application of YouTube
The controller has integrated YouTube components on this website. YouTube is an Internet video portal that allows video publishers to post video clips free of charge and other users to view, rate and comment on them, also free of charge. YouTube allows the publication of all types of videos, which is why complete film and TV shows, but also music videos, trailers or videos made by users themselves can be accessed via the Internet portal.
The operating company of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.
Each time one of the individual pages of this website operated by the controller is called up, on which a YouTube component (YouTube video) has been integrated, the Internet browser on the information technology system of the data subject is automatically caused by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube.
Further information on YouTube can be found at https://www.youtube.com/yt/about/de/. Within the scope of this technical procedure, YouTube and Google receive knowledge of which specific sub-page of our website is visited by the data subject.
If the data subject is logged into YouTube at the same time, YouTube recognizes which specific sub-page of our website the data subject is visiting by calling up a sub-page that contains a YouTube video. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.
YouTube and Google always receive information via the YouTube component that the data subject has visited our website if the data subject is simultaneously logged into YouTube at the time of calling up our website; this takes place regardless of whether the data subject clicks on a YouTube video or not. If the data subject does not want this information to be transmitted to YouTube and Google, he or she can prevent the transmission by logging out of his or her YouTube account before accessing our website.
The privacy policy published by YouTube, which can be found at https://www.google.de/intl/de/policies/privacy/, provides information about the collection, processing and use of personal data by YouTube and Google.
11. Legal basis of processing
Artikel 6 I lit. a DS-GVO serves our company as the legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for a delivery of goods or the provision of another service or consideration, the processing is based on Artikel 6 I lit. b DS-GVO. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation by which a processing of personal data becomes necessary, such as for the fulfillment of tax obligations, the processing is based on Artikel 6 I lit. c DS-GVO. In rare cases, the processing of personal data might become necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result his or her name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. Then the processing would be based on Artikel 6 I lit. d DS-GVO. Finally, processing operations could be based on Artikel 6 I lit. f DS-GVO. Processing operations that are not covered by any of the legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden. Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (Erwägungsgrund 47 Satz 2 DS-GVO).
12. Legitimate interests in the processing pursued by the controller or a third party
If the processing of personal data is based on Artikel I lit. f DS-GVO, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our shareholders.
SQB GmbH does not share your personal data with third parties. Deviating from this principle, a transfer only takes place,
within the framework of a consent granted by you
if the transmission is indispensable for the implementation of offers or services which you wish to claim
if a subcontractor that SQB uses to provide the offers or services requires the data and uses it for a specific purpose
in the context of the fulfillment of legal obligations to body entitled to receive information
13. Duration for which the personal data are stored
The criterion for the duration of storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data is routinely deleted, provided that it is no longer required for the fulfillment or initiation of the contract.
14. Legal or contractual regulations for the provision of personal data; necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision
We inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data by the data subject, the data subject must contact one of our employees. Our employee will explain to the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and what the consequences of not providing the personal data would be.
15. Existence of automated decision-making
As a responsible company, we do not use automated decision-making or profiling.
